Job Classification Title: Administrative Associate 1 JCC: 4101 Grade: D 100% FTE, One year fixed term
Administrative Associate: The College Transition Collaborative (CTC) lab of Psychology Department is looking for a full time Administrative Associate. This position is located in the Bay Area, CA. The CTC is a research / practice partnership that aims to improve students' success in the transition to college. It brings together preeminent social scientists and forward-thinking colleges and universities to address institutional practices that shape students' mindsets about learning and college. These include students' perceptions of whether or not they belong in college and whether they can succeed, especially when they encounter the inevitable challenges that arise in the transition to college. In collaboration with postsecondary institutions nationwide, CTC creates and evaluates inexpensive, scalable tools and strategies for colleges and universities; works with administrators to develop effective ways to adapt and deploy them in diverse settings; and rigorously evaluates the effects of these interventions on persistence and achievement, especially among first-generation and under-represented college students.
The Administrative Associate role is an important opportunity for CTC to streamline its internal processes around maintaining the ongoing project workplans of our research practice partnerships, including facilitating communication with internal and external stakeholders to monitor and advance progress. Core duties include: maintaining and updating workflows, monitoring project scope and schedule, initiating and responding to communications with external project partners, school partners, and PIs.
This individual will be an essential team member who: is passionate about efforts to improve equity for marginalized and underrepresented populations, particularly through an educational and psychological lens; is comfortable in a complex, collaborative work environment; is able to multitask and manage competing priorities; communicates clearly and professionally with varied audiences (i.e., researchers and practitioners). This is a one year fixed term position with possibility of renewal.
**To be considered for this position, please send a resume and cover letter**
Disseminate routine communications such as memos, notices, emails, and letters.
Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.
Review invoices for accuracy, and initiate purchase requisitions.
Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
Create and maintain files and filing systems. * - Other duties may also be assigned
MINIMUM REQUIREMENTS: Education & Experience: High school diploma or equivalent.
A four year degree is preferred.
Knowledge, Skills and Abilities:
Basic computer skills and demonstrated experience with office software and email applications.
Ability to follow through and complete assigned tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Certifications and Licenses: None
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Location: School of Humanities and Sciences, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.