The Department of Social and Behavioral Sciences (SBS) is an active unit with a mission to improve health throughout the lifespan, including a special emphasis on children and adolescents. This mission is achieved through research to identify the social and behavioral determinants of health, development and evaluation of interventions and policies leading to the improvement of population health, and the preparation of professionals and researchers who will fill leadership positions in advocacy and public service. The department's educational mission is to train both scholars and practitioners: scholars whose research will illuminate basic social determinants of health and who will identify and test innovative social policy and service interventions; practitioners who are skilled in designing, implementing, and evaluating health-enhancing interventions in action settings.
Reporting to two program Co-Directors, the Center Administrator will provide financial and managerial support for the administrative and research activities of the Lee Kum Sheung Center for Health and Happiness based in the Department of Social and Behavioral Sciences.
Duties and responsibilities include, but are not limited to:
Provides strategic management and leadership support to two program Co-Directors
Anticipate needs on research and operations activities
Liaise with groups within and outside Harvard
Make independent decisions and triage routine requests from individuals or groups on materials from the Center, information about the Center, and/or seeking collaborations and advice from the Center
Manage financial activities of the Center i.e budget projections, expenses tracking and funds distribution
Oversee day-to-day operations of the program, including coordinating program-supported training programs and developing the curriculum under the intellectual supervision of the Center Co-Directors
Establish systems for the orderly functioning of the projects
Autonomously, as well as with advice from Co-Directors, provide management and oversight for developing seminar series, workshops, guest lectures, etc.
Oversee the hiring, supervision, and training of relevant staff as needed
Oversee and manage web content for the program
Attend program meetings and relevant investigator and staff meetings
Under the guidance of the Co-Directors, support grant writing and manuscript preparation
Provide support for developing materials for dissemination and policy briefs to agencies and/or other relevant organizations
Travel Coordination – Makes complex domestic and international travel arrangements for directors, workshop participants and Center speakers including flight, hotel, rental car and other relevant arrangements. Maintains files on preferences, past itineraries and other travel related materials.
Meeting and Event Coordination – Plans and coordinates meetings, seminars, conferences, consortiums and special events sponsored by the Center. Coordinates with external sources to accomplish activities of limited complexity, such as obtaining bids from vendors; selecting menus and arranging for room setup for on-site and off-site meetings; and arranging for hotel accommodations for group visitors. Coordinates with Facilities and Communications/Events to make sure appropriate equipment/technology have been set up.
Correspondence – Manages and files correspondence of both paper and electronic form. Per manager's request, reads standard or electronic mail, highlights actions or important items and attaches relevant files or information for review. Composes basic/routine documents. Prepares and proofreads technical reports, grant related material, manuscripts and/or other special topics. Prepares documents for courier and other mail carriers.
PLEASE NOTE: The Center Administrator will likely have supervisory responsibility of staff in the future.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Bachelor's Degree required
3+ years of experience in finance and office management required
Experience with Microsoft Office (including Excel) required
Master's degree in public health or social science strongly preferred
3-5 years of experience in public health research strongly preferred
Project management, web management, grant writing, and/or event coordination experience preferred
Prior supervisory experience preferred
Proven experience in strategizing, thinking operationally, organizing, and implementing research-based programs; a strong foundation in research methodology and budget management; proven track record in working successfully in a diverse range of ethnic, cultural, and economic communities; proven listening, communication, writing, presentation, and problem-solving skills preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 46432BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.